If you’re a business professional, then you know how much time and attention it takes to successfully run an office. Now imagine that you must also balance the concerns of a local or long distance move on top of everything. You may be wondering exactly how you are going to balance such a busy schedule without any disruption to the daily flow of business. Luckily, we know exactly what steps to take to make sure that office moves go smoothly. Here are a few things that you can do to have a stress-free office move.
Assign a Project Manager
As a business manager, you are likely familiar with the importance of assigning project managers to important tasks. Moving is no different and assigning one helps cut down on miscommunication and gives your other team members more time to keep up with the daily operations of your business. The best candidate for this task would be an office administrator, personal assistant or someone else whose primary duties include office organization and administrative duties.
It’s vital that all of your employees know exactly what their duties are concerning the move, both before and, for some, on moving day. Your project manager will be able to coordinate with the other employees while you make sure that normal business functions continue as they would any other time.
Call Professional Movers
When it comes to moving, as with any other business, it’s best to consult with professionals who have experience in the field. It’s especially important for businesses to use moving companies, as opposed to a DIY move, as professional movers will afford you the opportunity to keep your business running smoothly throughout the move. Look through our blog if you need help determining how to find a good moving company.
Sketch a Floorplan
Sketch a basic floorplan of the new office that shows the movers where to put everything. This floorplan doesn’t have to have blueprint level detail, it just needs to give the mover a clear picture of where you want office fixtures and furniture. Having this will allow you and most of your team to work offsite on moving day so that the flow of business isn’t interrupted.
When creating your plan, keep in mind the size and shape of your new office and of your desks, tables and other furniture and think about the kind of vibe or atmosphere you want your new office space to have. Do you want an open floorplan that inspires spontaneous collaboration or does your business require everyone to have their own private space? Whatever you decide, make sure your project manager has a copy of the floorplan and that he or she can explain your vision to the moving crew.
Running a business keeps you busy, so do what you can to alleviate the concerns of an office move. Communication and organization are key and assigning the right office manager will ensure that those two things are taken care of. By following these steps, you are sure to have a stress-free office move.